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- Untangle the Stress
Untangle the Stress
Simple tips to streamline your practice....with the YAK
Hey there, and welcome to our "Let's Yak" format! We’ve crafted each section to bring you the best tips, tools, and support to help you rock your practice. "Let's Yak" stands for Learn, Encourage, Training, Services, Yearn to Earn, Action, and Kommunity Events—seven core areas we think are essential for success. Every week, you'll get expert advice, uplifting stories, must-know training opportunities, and actionable tips to help you grow both personally and professionally. We’re all about giving you what you need to thrive, so let’s yak and make your practice even more awesome! 🎉
This go around the Yak is focusing on ways to actually run your practice!
L - Learn
Running a therapy practice comes with many rewarding moments, but let’s face it—administrative tasks can quickly pile up and add unnecessary stress. The good news? There are simple, effective ways to streamline your workflow and focus more on what matters: your clients.
Automate Appointment Scheduling – Ditch the back-and-forth emails and invest in an online scheduling tool. Clients can book sessions directly, saving you time and avoiding mix-ups.
Use Practice Management Software – Tools like SimplePractice or TherapyNotes help manage billing, notes, and scheduling in one place. These platforms can handle the administrative load, so you don’t have to.
» A relative newcomer to the game is Jane. An app that streamlines scheduling, billing, and charting
Delegate Non-Client Tasks – Whether it's outsourcing billing, hiring a virtual assistant, or using a bookkeeping service like QuickBooks, don’t hesitate to delegate tasks that are draining your energy. A well respected virtual assistance agency is Somewhere.com.
Set Boundaries with Your Inbox – Emails can be a time vortex. Set specific hours for responding to messages, and use templates for frequently asked questions to cut down response time. Systematize as much as you can
Organize Your Workspace – A cluttered desk can lead to a cluttered mind. Spend a few minutes each day tidying up, and keep essential materials within reach so you can work efficiently.
By incorporating a few of these changes, you can untangle the stress and get back to what you do best—helping your clients thrive.
E - Encourage
“Take each item in one’s hand and ask: ‘Does this spark joy?’ If it does, keep it. If not, dispose of it.”
Sometimes decluttering and just being organized can make a ton of difference.
T - Training
Mastering Practice Management Software – Enroll in webinars or online courses for tools like SimplePractice, TherapyNotes, or TheraNest. These platforms often offer free tutorials to help you fully utilize their features, from managing client records to streamlining billing and scheduling.
Insurance Billing & Coding 101 – Understanding the complexities of insurance billing can save you hours of frustration. Many professional organizations offer training on Out-of-Network billing and CPT codes, so you can submit claims faster and with fewer rejections. A pretty nifty app I just discovered is called Reimbersify, an app that helps practitioners and patients file Out-Of-Network billings with their insurance.
HIPAA Compliance & Data Security – It’s crucial to keep your practice up to date on HIPAA regulations. Look for trainings that focus on protecting client information, secure documentation, and tech solutions for safe communication. This will ensure you are compliant and reduce the risk of data breaches.
» What are some of the best HIPAA Compliant Email services? Any suggestions?
S - Services
At Practice Yak, we’re always looking for new ways to make your practice run more smoothly. Whether it’s administrative help, billing support, or finding new training resources, our goal is to lighten your load so you can focus on what matters most—your clients!
But here’s where we need your help: What services would you like to see us offer? Is there something that would make your day-to-day operations easier? A service you’ve been dreaming of that could simplify your workflow or help your practice grow?
Drop us a line with your suggestions, big or small! We’re all ears and ready to yak about how we can best support you. Feedback helps us tailor our offerings to fit your needs perfectly. Let’s work together to build the ultimate toolkit for your practice!
I have recently listened to a podcast through the Heard Business School with James B. Dixon. He created a company called SimplyPysch.
Has anyone heard of this?
Sounds super interesting to me. I am going to check them out!
Y - Yearn to Earn
Managing your finances doesn’t have to be a headache. With QuickBooks, you can easily track expenses, manage invoices, and stay on top of your practice’s cash flow—all in one place. Whether you’re handling taxes or generating financial reports, QuickBooks makes it simple to keep your business running smoothly. Try it today and see how it can streamline your practice management!
A - Action
Do you know when you're most productive? 🕑 Understanding your peak productivity hours can transform the way you work! Whether it's early morning or late at night, we all have a natural rhythm. Take note of when you're focused, energized, and motivated – that's when you're at your best! 💪
xGif by sesamestreet on Giphy
Finding your productive window can help you get more done in less time, reduce stress, and keep your workflow efficient. What time works best for you? Let us know!
K - Kommunity Events
Find a conference near you or make it a family vacation if you can swing it.
P.S. If you have any topic you want to yak about, reply to this email and I will do the research and include in the next the Yakity Yak!
P.P.S. - If you want to contribute a post reply and we can get you plugged in!
Head Yak Out
Get in Touch:
Have any questions or need immediate assistance? Don’t hesitate to reach out to me at [email protected]. We’re here to help you succeed!
Once again, welcome to Practice Yak. We’re excited to be a part of your journey to a more efficient and successful practice.
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Best regards,
Lane
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